UNITEMP® Temporary Help Resources

When you are ready to request temporary/contract help:

Have the Job Description outlined in writing.

  • Duties & responsibilities
  • Experience required
  • Qualifications required
  • Speed level required
  • Equipment to be used
  • Software to be used
  • Level of supervision
  • Expected outcomes

Make a list of other important information.

  • When the temporary is needed
  • Length of assignment
  • Job site address, entrance and directions with landmarks (if necessary)
  • Person/title the temporary will be reporting to
  • Daily work hours/lunch break policy
  • Any other information that will make the temporary’s entry into your organization easier (cafeteria, smoking policy, parking, etc.)
  • Purchase Order Number if required.

It is recommended you contact us as far in advance as possible.

When the temporary arrives … A CHECKLIST

  • Welcome the temporary and provide a brief orientation about your company.
  • Introduce the temporary to the supervisor and others, as appropriate. Refer to the temporary by first name.
  • Review policy regarding hours, lunch, breaks, smoking, parking, phone calls, etc.
  • Show the temporary their work area and the location of restrooms, lunchroom, mailroom, supply room, office equipment, etc., as appropriate.
  • Review the job description with the temporary and explain how the work will be prioritized and distributed.
  • Discuss with the temporary by whom and when the timesheet will be signed. It is very important that the temporary obtain a signed timesheet on Friday, or earlier if the assignment ends during the week.
  • If there is a specific way you want things to be done, provide samples/examples.
  • Provide a list of frequently used acronyms/buzzwords and their meanings.
  • Be sure the temporary has all the “tools” or materials necessary to perform the job. Review procedures for obtaining supplies.
  • If you use temporary help on a regular basis or if there are others in your organization authorized to coordinate temporary help, you may want to develop an outline of office procedures, work examples, etc. It will help the temporary become productive immediately. UNITEMP® would be happy to assist you with this.

Using UNITEMP® Temporary Help … a summary of tips

  • Think of using temporary help as a cost-effective, “SMART STAFFING” alternative.
  • Identify your upcoming temporary help needs.
  • Prepare a complete job description.
  • When you call UNITEMP®, please be ready to provide all the details: duties, responsibilities, purpose, outcomes, qualifications, equipment to be used, speed requirements, work environment, duration, directions, person to report to, hours, level of supervision and all other information you feel is important. If it is important to you, it is important to us.
  • Provide a brief orientation for the temporary upon arrival.
  • Plan to review and approve the temporary employee’s electronic time record shortly after the end of each work week. Our temporary begins the process by entering their time information for your acceptance and approval.
  • Call UNITEMP® with questions at any time. We welcome questions and believe good communication translates into quality service and lasting relationships.
  • If more than one person in your firm coordinates temporary help, please remind them to review the checklist and tips provided here.
  • Planning produces the best temporary employees. Try to call UNITEMP® as far in advance of need as possible.

UNITEMP’s policies:

Equal Employment Policy

It is the policy of UNITEMP® Temporary Personnel to recruit and hire employees on the basis of their qualifications and experience without regard to race, creed, color, sex, national origin, handicap or veteran, or marital status. Our policy of non-discrimination is clearly stated in our Corporate Policies, Instructions and Procedures, and our entire staff is trained accordingly.

I-9 Employee Verification

UNITEMP® assumes full responsibility for employers’ compliance with the Immigration Reform and Control Act of 1986.

E-Verify

everify-logoUNITEMP® participates in E-Verify. E-Verify is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. E-Verify is fast, free and easy to use – and it’s the best way employers can ensure a legal workforce.

ACA Compliance

asa-aca-complianceUNITEMP® is committed to ACA Compliance.
The American Staffing Association and its members strongly support compliance with the ACA and are committed to the legal and ethical management of our workforces pursuant to the law’s provisions. ASA and its members are committed to ACA compliance, in letter and spirit.

For more resources:

Or contact us.